Do you know how to capture and share screen with others? If you need to show something on your screen to your friend, colleague, or the IT department, the best option is to take a screenshot. Although sometimes you may need more than a still image of the screen, a screen record would be a much better option.
If you’re using a screen capture program on your Mac, Windows, iPhone, or Android device, you can record the on-screen activity or grab an image with just a click.
How to Capture and Share Screen with Others [Steps]
Here’s how to capture the screen.
To capture the entire screen, press Shift + Command + 3. Then, if you see a thumbnail in the screen’s corner, click it to edit the screenshot. Or, wait for the screenshot to save to your desktop, and then you can edit it before sending it to your family, friends, or colleagues.
To capture a portion of the screen, press Shift + Command + 4. Then, it would be best if you drag the crosshair to choose the area of the screen to capture. While dragging, press and hold the spacebar.
To capture a menu or window, press and hold Shift + Command + 4 + Spacebar. The pointer will change to a camera icon. Then, click the menu or window to capture it.
You will find the screenshot saved to your desktop. If you want to get rid of the screenshots on the desktop, you must learn how do you delete a screenshot on a Mac. Press and hold Command + Delete to delete the screenshots.
To capture an image on your Windows computer, press the PrtSc button on your keyboard. This will capture the entire screen, and then you can paste it on a Word document, PowerPoint, or Paint by pressing Command + V.
After pasting the screenshot, you can edit it.
Suppose you are using an iPhone 14 or any other model with Face ID, press the side and volume buttons simultaneously. Then, release the buttons quickly, and you will see a thumbnail temporarily appearing in the lower-left corner of the screen.
If you use an iPhone with a side button and Touch ID, press the side button and Home button simultaneously. Release the buttons quickly, and the thumbnail will appear on the lower-left corner of the screen.
If there’s a Touch ID and a top button, press the top button and the Home button. Quickly release both buttons.
You will find the screenshots through the Photos app > Album > Media Types > Screenshots.
When to use Screen Capture?
The possibilities are endless if you’re wondering when screen capture can come in handy.
When you need to explain a complicated idea to your team or friends, you can convey the idea or message using a screenshot. By using a screenshot, you can prevent confusion. But this is not the only circumstance where utilizing a video or image captured from the screen makes sense.
Here are some more examples where capturing the screen can come in handy.
- Show an error to the IT department
If you’ve encountered a problem with your computer or phone and want to explain it to the IT department, you can explain it by showing them an image. This will make it easier for the IT department to understand the problem and help you with it.
- Save an important message on the screen
You can take a screenshot if you come across something important on the screen that you would like to refer back to later. For instance, you can take a screenshot of a WhatsApp message or any other message on the screen. Then, you can send it to someone you want to show or circle back to it later.
- Show a step-by-step tutorial
If you are launching a product and want to explain to your team or create a video tutorial on how to use the product, convey the message with screenshots. You can show a step-by-step tutorial using images instead of only text.
- Support customers with clear instructions
If your customers need help, explain it with clear instructions using screenshots. The pictures will help to explain how to complete a task without a doubt.
- Explain documents to clients
Explaining documents to clients becomes easier using screenshots. For example, you can save a series of screenshots and then convert them to a video to make it easier for your clients to understand the presentation or document.
How to Share Screenshots?
You can share screenshots via email or messaging apps like WhatsApp, Messages, etc. You can also share it via video calling applications like Zoom, Microsoft Teams, Skype, etc. You can also share screenshots while on a video call to make the calls easier to understand if you are trying to explain something.
Screenshots come in handy when you need to show what’s on your screen to your friends or colleagues. Using screenshots will make your life easier.